New Zealand Integrated Reporting Awards 2024

A) The Awards

1. By submitting an Entry to CPA Australia, New Zealand Integrated Reporting Awards 2024 ("Awards") you acknowledge that you have read, understand and fully agree to these terms and conditions below ("Terms and Conditions"). Entrants may withdraw an Entry from the Awards by emailing the Promoter at [email protected] with the subject heading 'withdraw from CPA Australia, New Zealand Integrated Reporting Awards 2024' by no later than 5:00PM Friday 1 November 2024.
2. The Promoter of the Awards is CPA Australia Ltd (ABN 64 008 392 452) of Level 20, 28 Freshwater Place Southbank VIC 3006 ("Promoter").
3. The Awards open on Monday 2 September 2024 at 9.00am (NZDT) and close on Friday 1 November 2024 at 5:00pm (NZDT) ("Promotional Period").

B) Eligibility criteria and entry requirements

4. Entry into the Awards are open to entities that meet the following eligibility criteria:
   1. a. Must be incorporated or registered in New Zealand;
   2. b. Must publish their integrated reports (or equivalent) ("Reports") with financial statements that have been audited or reviewed; and
   3. c. Must publish their Reports between 4 November 2023 and 1 November 2024.

("Eligible Body")

5. There will be 3 Award categories being:
1. 'Listed (NZX)' – for organisations listed on the New Zealand Stock Exchange (NZX), and those organisations listed as “Mixed Ownership Model companies” as defined within https://www.publicservice.govt.nz/our-work/state-sector-organisations/); 
2. 'Public Sector & Non-Listed' – for organisations listed under the “New Zealand's central government organisations” found within https://www.publicservice.govt.nz/our-work/state-sector-organisations/, along with any unlisted entity, charity or incorporated society; and 
3. 'Best Newcomer'. 

("Award Categories")

Each Entry will fall into one of the Award Categories based on the financial statement disclosures that have been made, or when their first Report was published.

Should an Entry fall under both the ‘Listed (NZX)’ and ‘Public Sector & Non-Listed’ Award Categories (e,g. appear within the following list https://www.publicservice.govt.nz/our-work/state-sector-organisations/ and feature on the New Zealand Stock Exchange (NZX), that Entry will fall into the ‘Listed (NZX)’ Award Category.

6. In order to enter the Awards, an Eligible Body must submit the following by email to [email protected] within the Promotional Period:
   1. A copy of its Report (together with its financial statements if they were published separately) in PDF format or as a URL link, published between 4 November 2023 and 1 November 2024; and
   2. b. Responses to the following questions (either in a 500-word document or in a video submission (5 minute limit):
      1. What makes your integrated report unique?
      2. How have the integrated reporting capitals been incorporated into your integrated report and why?
      3. Can you explain the importance of integrated thinking in developing your integrated report given integrated thinking leads to integrated decision-making and reporting?
      4. How did adopting integrated reporting change stakeholders’ perception of your organisation?
      5. How does your organisation’s governance structure support your ability to create value in the short, medium and long term?
      6. How far along the integrated reporting journey are you?

("Entry Requirements")

7. An Eligible Body that makes a submission in accordance with the Entry Requirements will be deemed an Award entrant in their relevant Award Category ("Entrant"). A submission by an Entrant will be deemed a valid Award entry upon receipt of entry confirmation email from the Promoter ("Entry"). An Entrant may only submit 1 Entry in the Awards
8. Should an Entrant's contact details change during the Promotional Period, it is the Entrant's responsibility to immediately notify the Promoter at [email protected] and request to access or modify any information provided in an Entry.

C) Judging criteria, selection of winners and prizes

9. The Entries will be judged on the following criteria:
   1. How well have the fundamental concepts of value creation (for the organisation and for others) and the capitals of the integrated reporting framework been applied to the Entry?
   2. How well have the guiding principles been applied to the Entry, relative to the size and experience of each organisation? The guiding principles are strategic focus and future orientation, connectivity of information, stakeholder relationships, materiality, conciseness, reliability and completeness and consistency and comparability.
   3. Does the organisation clearly explain their business model including inputs, business activities, into outputs and outcomes that aim to fulfil the organisation's strategic purposes and create value over the short, medium and long term?
   4. Has the organisation clearly identified each of the content elements subject to the guidance in Chapter 5 of the revised integrated reporting framework?
   5. Focusing on the overall clarity of the Report, how well has the Entry communicated the level of stakeholder engagement, providing quantitative and/or qualitative metrics for comparability or through assurance?
   6. How transparent is the Report, in terms of communicating performance? (for instance, does the Report include both positive and negative information)

("Judging Criteria")

10. The Awards will be judged by a panel of three subject matter experts including Jane Diplock AO (Director), Associate Professor Julie Harrison (University of Auckland) and Mark Yeoman (Formerly, The Warehouse Group) ("Judging Panel"). Judges may be substituted if the abovenamed judges are not available to judge.
11. Judging will be conducted in private on 20 November 2024 by the Judging Panel. Entries will be judged based on merit against the Judging Criteria and any other criteria considered relevant by the Judging Panel. 
12. The Judges will determine one winner for each Award Category ("Category Winner").
13. Each Category Winner will receive the following prizes:
    1. A framed certificate
    2. Feedback session from the expert Judging Panel on their "Integrated Reports"
    3. Recognition in CPA Australia's social media channels

("Category Award Prize")

14. Category Winners ("Award Winners") will be announced on 4 December 2024. All Award Winners will also be notified in writing within 24 hours of the announcement.
15. If an Award Winner does not claim their Category Award Prize or cannot be contacted (following reasonable attempts by the Promoter) by 5:00PM (NZDT) on 13 December 2024, the Award Winner will forfeit their entitlement to their Category Award Prize.
16. If an Award Winner forfeits their entitlement to a Category Award Prize or is disqualified, the Category Award Prize will be awarded to the underscorer in the relevant Award Category. If there are two or more underscorers with the same score, the Category Award Prize will be awarded to the earliest Entrant in time to submit their Entry.
17. Category Award Prizes are not exchangeable for another prize or redeemable for cash/credit.
18. If a Category Award Prize is unavailable, for any reason whatsoever, the Promoter reserves the right to substitute the Category Award Prize for a prize of equal or greater value, subject to law.

D) General terms

19. CPA Australia may in its absolute discretion disqualify any Entrant of the Awards, and/or rescind any Category Award Prize awarded, where CPA Australia has reason to believe:
    1. The Entrant has breached any of the Terms and Conditions, or engaged in any unlawful or other improper conduct calculated to jeopardies the fair and proper conduct of the Awards;
    2. False or misleading information is provided by the Entrant in their Entry;
    3. The Entrant fails to constitute an Eligible Body, or fails to meet the Entry Requirements; 
    4. The Entrant is found guilty of a criminal offence; or
    5. The actions or inactions of the Entrant may bring the Entrant, CPA Australia or CPA Australia’s members into disrepute.
20. The Promoter, and each of its related bodies corporate, officers, employees and agents accept no responsibility and disclaims all liability for any late, lost or misdirected Entries due to technical disruptions, network congestion or for any other reason whatsoever.
21. The Promoter will not be liable to any person or organisation (including Entrants) for cancelling or postponing the Awards if such cancellation or postponement: (a) is beyond the reasonable control of the Promoter, including but not limited to epidemics, vandalism, power failures, tempests, natural disasters, acts of God, civil unrest, strike, war, act of terrorism; (b) due to infection by computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures, which corrupt or affect the administration, security, fairness or integrity or proper conduct of the Awards; or (c) in the reasonable opinion of the Promoter, the Awards may harm the Promoters reputation or cause or likely to cause the Promoter to breach any arrangements with third parties or New Zealand law.
22. Subject to any liability which cannot be excluded at law, the Promoter, and each of their related bodies corporate, officers, employees, agents and contractors will not be liable for any loss or damage (including but not limited to indirect or consequential loss) whatsoever which is suffered by any Entrant, Award Winners or any other person associated with the Awards, that arises out of or is connected with the Awards and/or the Category Award Prizes including, but not limited to;
    1. any incorrect or inaccurate information associated with the Awards;
    2. the Promoter’s use of any audio and/or visual media containing the name of an Entrant (or its Agents) or Award Winner; or
    3. any technical error that may occur in the course of the administration of the Awards including any omission, interruption, deletion, defect, delay in operation or transmission, communications line or telephone, mobile or satellite network failure, theft or destruction or unauthorised access to or alteration of Entries.
23. Except for the copyright in Entries, all Entries become the property of the Promoter.

E) Privacy statement

24. Any personal information collected as part of an entry will be handled in accordance with the CPA Australia Privacy Policy.
25. In addition, the personal information of each person acting on behalf of an Entrant (“Agent”) that is collected by the Promoter for the Awards (“Personal Information”) is collected and used to:
    1. Administer the awards
    2. facilitate future Award marketing campaigns
26. Details of the winners from each category (eg company/organisation name, and title of report) will be published on the CPA Australia website. Agents may update their profile via the “Update my profile” service on the Promoter’s website at www.cpaaustralia.com.au.